Originally posted on 2017-08-03. Updated on: 2019-12-25.
Custom domains are easy nowadays because domain names are so cheap, you can have a fancy name and fancy extension for example, yourbrandis.cool. But what about the fancy having something like firstname.lastname@example.org? Sounds pretty cool right? Yes, this seems exactly. You can also have such an email address which will look pretty good in the CV, resume, or another place you use.
Custom email replaces the regular use of emails like email@example.com. You can personalize your own email address and spread it out. There are very few service providers that actually let you use and set up your own custom email for free. Among them is ZOHO service which I like very much because ZOHO provides a lot of features for free for personal uses. Some of them are ZOHO Mail, ZOHO Social Service, ZOHO CRM, etc. This stuff are really cool. But in today’s blog, we will be focusing on the ZOHO Mail which allows us to set up our own custom domain email. So without further delay, let’s start the process.
Features of ZOHO Mail:
i. Allows free setup of custom domain for custom email
ii. 5GB of data storage for single user.
iii. Up to 25 Email Accounts can be setup
iv. Single Domain per account
v. No ADS even in free plan.
vi. Limited 20 MB attachment size.
Requirements: I assume you have complete control over the DNS manager for modification of the DNS records.
Steps to create a custom email address
1. Goto ZOHO Mail Sign Up and Click on get started. It will take you to the Pricing and Sign Up page. In a free plan, they even allow us to have a custom logo and URL. Scroll down for the complete features we will be getting there.
4. You need to supply your phone number to verify the account. You can also use this number to login in the future as well.
i. CNAME method
ii. TXT method
iii. HTML method.
I prefer TXT record verification because it is the fastest method while verifying the domain among the above three. For making either CNAME or TXT changes goto the DNS manager and add respective records. In my case, the TXT record was set as follows.
6. After you make all the changes, click on the Proceed to CNAME/TXT verification. You will see the following message stating your domain has been verified. Click on the Proceed to Add user.
11. The next step is to configure the SPF/DKIM records. Add the SPF records in your DNS manager as TXT records while you can manage the DKIM records within ZOHO.
16. The next step is to CRUD operation on the user. Goto USER details section and views the list. You can also add, delete the user.
Congratulation, your custom email is now ready.
18. Goto ZOHO Mail Sign in and log in with the username and password you set up in step 1. Now you are ready to send your first email.